|Research, training, consultancy and software to reduce IT costs|
Systems need more than project management and architecture
Project management and architecture are two of the main tools we use to manage IT. To manage systems better, we need another tool that is simpler and more direct.
If we want to address many of the persistent problems in IT we need to govern the systems themselves, not just investments, change projects and IT services. What does this system governance look like?
Two obvious candidates are project management and architecture.
A lot of governance is achieved by managing the way we work. We add extra tasks to our plans to include relevant stakeholders and to put in appropriate checks. We measure effort, delay, cost and earned value. We carefully document our working processes, so that we can improve them.
This is just what we need to govern the IT change process.
But governing the change process does not address areas outside the change. It will not, for example, identify that the systems you are not working on are now running on unsupported technology.
Another approach we use is to model the IT itself, what we term IT architecture. Architectures typically model the functionality, data and links between the IT systems. Some go further, and document business processes, or the hardware that supports the systems.
Architecture can be a great tool for getting a detailed view of IT, but it is not a good management tool.
To govern systems, we need a new tool in addition to project management and architecture. The new tool must focus on systems themselves, not change. It must be simple and relevant to the needs of management, not a detailed design tool.
The core tool we need is a small body of high-level information that records:
This information evolves through use. It can be used during projects to identify risks and understand how the work is likely to meet broader requirements. It can be used to assess and analyse existing systems to understand where risks and opportunities lie. It is an excellent basis for measurement and performance management.
This body of criteria and assessments, and processes around its use, is the core management tool we need to govern systems. Over the coming weeks I will show how this approach to system governance works and can deliver significant benefit to your organisation.Next: System governance cuts costs
Minimal IT: research, training, consultancy and software to reduce IT costs.